StaffMap Features

Desk Booking
✓ Reserve desks on floorplans and maps
✓ View available desks by selected date
✓ Booked desks displays employee name and picture

Seating Planner
✓ Include permanent and shared desks on the same floorplan 
✓ Plan seating arrangements for optimized work spaces
✓ Unassigned desks automatically become bookable

Move Management 
✓ Create multiple employee move scenarios
✓ Export move scenarios to PDF or JPG for review
✓ Track all moves and changes with activity log

Move Requests
✓ Employees can select a desk and request to move to it
✓ A manager can approve or deny move requests
✓ Email notifications can inform managers of move requests

Equipment Booking
✓ Select & reserve equipment on floor plans
✓ Book equipment, lockers, parking spaces, etc.
✓ Track equipment usage and location in the facility

Distribute Floorplans
✓ Export floorplans to PDF or JPG, and email to staff
✓ Display floorplans on a central kiosk or touchscreen
✓ Embed your floorplans in your website or intranet

Mobile Friendly
✓ Book office space from any mobile device
✓ Edit StaffMap projects from your mobile phone or tablet
✓ Interface automatically adjusts to smaller screen

Find Everything
✓ Use quick search to find staff, desks, bookings & assets
✓ Find printer location from serial number
✓ Find a phone from the phone number

Asset Types 
✓ Default types are printer, phone and projector
✓ Define your own asset types
✓ Add custom fields for each asset type

Meeting Room Booking 
✓ Use quick search to find available meeting rooms
✓ Find rooms that match seating requirements
✓ Booking form is fully customizable

iCalendar
✓ View employee calendar or project calendar
✓ Support Google calendar, Outlook calendar, iPhone, etc.
✓ Calendars updated when bookings added or changed

Activity Log 
✓ Records events such as add employee, request move, etc.
✓ Over 50 different events can be enabled
✓ Create admin reports from the activity log

Email Notification 
✓ Email notifications can be sent when events occurs 
✓ Notify a manager when a move is requested
✓ Notify catering when lunch requested for a meeting

Asset Assignment 
✓ Track which phone is assigned to what employee
✓ Run reports to see who assets are assigned to
✓ Assign desktop or notebook computers to employees

Maps 
✓ View location of offices and remote workers on a map
✓ Map type, zoom & latlng can be defined for each map
✓ Display a different map for each country or region

URL Parameters 
✓ Pass parameters such as employee id, username, etc.
✓ Display desks, employees, assets, bookings, maps, etc.
✓ Use parameters with iframe to embed in website

Manage Staff Parking
✓ Permanently assign parking spaces
✓ Allow parking spaces to be booked
✓ View who is assigned to each parking space

Custom Floorplan Panels
✓ By default panels include picture, firstname & lastname
✓ Create your own panel theme to display any fields
✓ Panels can be styled to display larger text, colors, etc.

Edit My Profile
✓ Employees can edit their profiles when logged in
✓ Define which fields are included on the profile form
✓ Employees can enable their own .ics calendar

Offices Map
✓ Display a map showing your company office locations
✓ Use the CustomClickURL field to link to a floor or project
✓  Show a picture of your office building on the map

Rest API  
✓ Integrate with other applications 
✓ programmatically add employees, desks, assets & bookings
✓ Edit or delete employees, desks, assets & bookings

Annotation Layers  
✓ Add annotations to floorplans 
✓ Make quick notes about upcoming moves 
✓ Show emergency exits, first-aid kits, fire extinguishers, etc.

SQL Server  
✓ Choose file-based database or SQL Server  
✓ SQL Server provides better reporting capabilities  
✓ SQL Server provides wider range of access

Part-Time Desks   
✓ Employees can book desks on a recurring weekly basis   
✓ Example: Assign an employee to a desk every Mon & Tues   
✓ Search shows employees assigned to part-time locations

Assign to Multiple Desks 
✓ Employees can be assigned to multiple desks    
✓ Assign on a fulltime or part-time basis    
✓ Assign to desks or offices at multiple locations

Style Panels By Type
✓ Style desks and assets by type, category, etc. 
✓ Eg. Show phones as different colors based on type     
✓ Eg. Show desks with different colors based on type 

Track Remote Employees
✓ Track remote workers on Google maps
✓ Allow remote employees to update their address
✓ Manage remote staff by region 

Track Assets on a Map 
✓ Track assets on Google maps
✓ Drag to a specific location on the map  
✓ Search for an asset to display the map location  

Track Desks on a Map
✓ Track desks and offices on Google maps
✓ If enabled, employees can book desks on a map   
✓ View assigned, available & booked desks on a map 

Employee Search
✓ Easily locate employees on your office floorplans
✓ Powerful search function with filters for specific matches
✓ Search by firstname, lastname or any other field value

Staff Details
✓ Track detailed information about each employee
✓ If enabled, include html in field values
✓ Permissions determine who can see what information

Form Customization
✓ Add new text, memo, list, checkbox fields as needed
✓ Set employee fields as required and include default values
✓ Use CSS to style the detail form as desired

Embed Floorplans
✓ Embed office floorplans in your company website 
✓ Staffmap automatically adjust to any iframe size
✓ Pass parameters to embedded floorplans in Sharepoint

Print Floorplans
✓ Provide employees and visitors with floor plan guides
✓ Create high quality, printable images of floorplans
✓ Select theme when printing to display larger text 

Track Employees  
✓ Track the location of employees at all offices 
✓ Record detailed information about each employee
✓ Allow employees to quickly find staff & assets

Layers 
✓ Each layer displays specific employees, desks or assets
✓ Create your own layers for specific asset types
✓ Pass layer names in the URL to display one or more layers

Active Directory 
✓ Sync or Import employees from active directory
✓ Filter to sync specific organizational units
✓ Sync or import employee photos

Desk Assignments 
✓ Permanently assign employees to desks
✓ Track employee desk move history
✓ Auto assign employees to desks when importing

Track Desks  
✓ Specify desk types such as office, desk, meeting room
✓ Track desk move or change history with activity log
✓ Record detailed information about each desk

Track Assets 
✓ Map all of your printers, phones, servers, furniture, etc. 
✓ Record detailed information about each asset
✓ Add custom fields to the asset forms as needed

Export to PDF & JPG 
✓ Generate high quality PDF for distribution
✓ Exported floorplans can be embedded into website
✓ Quality can be selected before exporting

Admin & User Reports
✓ Several default user and admin reports included
✓ Easily create new reports as needed
✓ Staff can run user reports but not admin reports

Export Reports
✓ Export reports to PDF and CSV
✓ Use exported CSV to import data to another system
✓ Export both admin reports and user reports

Project Backups 
✓ Include project folders in your nightly backups
✓ Use the backup function to manually create backups
✓ Easily transfer projects from one server to another

Security 
✓ User permissions determine who can access what
✓ Each employee is assigned to a security group
✓ Define by group which items are visible in the menu

Customizable Menu
✓ Add lists, reports, floors, offices, etc. to the side menu
✓ Configure side menu in any hierarchy desired
✓ Define which menu items are visible to staff

Styles
✓ Edit project styles to customize panels, forms, etc.
✓ Use styles to show a different color for each department
✓ Link styles to the 'Panel Class' field property

Import Employees
✓ Import employees from CSV files
✓ Most employee management tools can export CSV files
✓ Match fields in CSV file with Staffmap fields

Import Assets
✓ Import/Sync Assets from CSV files
✓ Import Assets such as printers, projectors, phones, etc. 
✓ Match fields in CSV file with Staffmap fields

Import Desks 
✓ Import Desks from CSV file
✓ Sync Desks with CSV file
✓ Match fields in CSV file with Staffmap fields

Azure AD 
✓ Import/Sync employee records from Azure Active Directory 
✓ Select the columns from Azure to import/sync 
✓ Include desk values to assign employees directly to a desk

Custom Mobile Tabs  
✓ Employee,   
✓ Select the columns from Azure to import/sync
✓ Include desk values to assign employees directly to a desk